Project Coordinator

Primary Purpose

Assist Project Managers in all areas related to identifying, managing, and invoicing projects.

Essential Functions and Responsibilities

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Provide support for all project related activities.
• Collaborate cross-departmentally to ensure data/billing accuracy.
• Research new supplier and material outlets as needed.
• Manage the supplier approval process and coordinate with Supply Chain group.
• Enter and maintain project information within Salesforce for opportunity tracking and reporting.
• Working as part of a PM team with no specific customer assignment.
• Create, maintain and organize project related documents including billing information.
• Actively manage all cashflow related items including, but not limited to customer invoicing, item setup and collections.
• Assist account administrator with the creation of billing items on an as needed basis.
• Assist with the preparation of customer proposals and other PMG marketing materials.
• Assist with project scheduling requests and associated paperwork.
• Prepare monthly/annual activity reports.
• Review supplier and customer invoices for accuracy as assigned.
• Manage supplier approvals requiring additional follow-up.
• Direct management of specific customer programs requiring continuous monitoring.
• Assist with securing outlets for waste that will be managed to third party sites, including approvals, pricing and logistics.
• Limited travel required.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever necessary to ensure the success of our endeavors.

Education: High School Diploma or its equivalent required. Four -year college degree preferred.

Experience: Minimum 2 years relative customer service or environmental experience required. Waste industry experience preferred.

Knowledge and Abilities: Strong attention to detail and time management skills. Excellent communication and relationship skills. Strong computer skills (Word, Excel, Outlook, and Salesforce). Strong decision-making skills and ability to prioritize multiple tasks in a fast paced environment.  Regular and predictable attendance is an essential function of this job.

A post offer drug screen will be required. 

EEO including disability/veteran

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Current Openings for Project Coordinator Jobs at Heritage Environmental Services