Payroll Manager

Primary Purpose:

The Payroll Manager is responsible for leading and managing the payroll operations supporting the employee life cycle across multiple states. This role is responsible for ensuring activities related to Payroll, HRIS Payroll Data Entry, time and attendance, and other HR cyclical processes are executed with professionalism, accuracy, and efficiency and within the regulations in which the Company locations operate. This role will be instrumental in establishing the payroll processes for the Company. The Payroll Manager will develop and lead the payroll team from a startup mode to a state of process improvement, role and work changes, system implementations, and stakeholder management as we launch a new HRIS and move towards an employee-focused and on-demand service delivery model. In addition, this role supports alignment with HR strategic priorities and projects.

Essential Functions and Requirements:

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for managing a team of payroll professionals,
• Manages systems and processes required to ensure accurate and timely production, distribution, and reporting of company-wide payroll, payroll tax management & reporting (federal, state, and local), year-end processes (e.g., W-2), garnishments, and unemployment compensation and other government agencies.
• Responsible for maintaining accurate payroll records, including employee earnings, deductions, and tax withholdings.
• Builds and maintains a strong functional team through effective training, coaching, team building, and succession planning.
• Ensures legal compliance by leading audit, reporting development, and building an infrastructure of checks and balances.
• Ensures compliance for payroll in all locations we perform work out of
• Leads and project manage implementation of additional groups into payroll systems and services. Balances the need for standardization with the needs of each business
• Fosters and maintains positive relationships with internal stakeholders and external parties such as vendors, and state, local, and federal agencies.
• Proactively partners with HR and leaders across the company and serves as the liaison with internal/external clients and functional teams to ensure effective delivery of communication and customer service.
• Serves as an example and sets expectations for confidentiality and integrity.
• Inspires an environment of process improvement and business transformation.
• Develop a plan for standing up a new payroll system and team.
• Drives operational excellence by taking a deep dive into problems, owning end-to-end aspects of the work, and building processes/tools/system changes that scale to meet business needs.
• Collaborates with and influences internal and external clients on process changes that improve efficiency, employee experience, and compliance.
• Inspires team and stakeholders on the long-term vision.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: Bachelor's degree in business, accounting, finance, human resources, or similar field required.

Experience: Minimum 8 years' relevant work experience required. A minimum of 5 years in a payroll management capacity with direct reports is required. Experience processing payroll for multiple states including federal, state, and local payroll laws required. Experience in starting up a payroll system, preferred. Understanding of payroll system integrations with other HR and finance systems as well as experience managing projects related to improving technology, processes, or efficiencies within a team required. Possession of a CPP or CPM is highly desirable.

Knowledge and Abilities: Excellent customer service skills. Strategic perspective of Payroll, including long-term view and external insights. Familiarity with payroll software and systems such as Peoplesoft Oracle, Workday, UKG, or ADP. Willingness to dig deep and get into the details. Drive for accuracy and compliance. Ability to maintain confidentiality and the highest degree of integrity. Demonstrated experience in managing multiple priorities. Ability to work under pressure. Project management skills. Change management skills. Ability to hold themselves and others accountable to high standards. Courage to take initiative in unfamiliar or ambiguous circumstances. Authoritative voice on payroll functions and processes. Ability to gain alignment and influence toward a common view. Excellent verbal and written communication skills and ability to effectively present new and complex information. Strong organizational, analytical, and decision-making skills.

A post offer drug screen will be required.

EEO including disability/veteran

Current Openings for Payroll Manager Jobs at Heritage Environmental Services