Payroll Coordinator

Exciting Opportunity to Join Our Legacy of Environmental Leadership!

Location: Headquartered in Indianapolis, with 2,000+ employees nationwide

About Us: At Heritage Environmental Services, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. With a dedicated team spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Why Heritage?

• Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers waste challenges. We are part of the solution. We don't generate any waste ourselves.
• Growth Opportunities: At Heritage, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
• Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, or Not at All.
• Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.

Our Ambition: Leading the Way in Hazardous Waste Management Our goal is to become the fastest-growing and most profitable hazardous waste platform, powered by industry-leading, end-to-end capabilities. We aim to be the top choice for our customers, driven by a high-performing team that thrives on solving challenges, continuous learning, and growth.

Exciting News: Heritage Environmental Services is now backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for even greater impact and growth in the future.

Payroll Coordinator

Payroll Coordinator is responsible for the accurate and timely processing of multi-state payroll operations for midsize and growing organizations. This role is the subject matter expert for payroll and timekeeping systems and will perform weekly and biweekly payroll processing including managing the data entry process, auditing, and finalizing payroll.

Essential Functions & Requirements:

• Review information received through various methods for paycheck processing with UKG system for accuracy and compliance before submitting payroll for processing, including but not limited to time entries, benefit elections, tax rates, etc.
• Completes accurate payroll entry, processes, corrections, reversals, distribution, scanning?, etc.
• Prepare manual check calculations
• Processes Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)
• Processes and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requests.
• Processes final paychecks and recovery of overpayments based on state regulations.
• Reviews, analyzes and verifies payroll reports and documents.
• Submits employee wage garnishments and child support deductions to UKG Payment Services on a timely basis.
• Responds to employee payroll policy, paycheck, W2, and general tax inquiries, researching and resolving issues or escalating as appropriate.
• Maintains knowledge and understanding of applicable state and federal payroll and related tax regulations including, but not limited to writs of garnishment, child support, levies, and subpoenas.
• Maintains and updates process documentation.
• Maintain Pay Group Schedules, PTO Schedules, Holidays, etc in UKG Workforce Management.
• Troubleshoot and point of contact for physical Timeclocks at fixed facilities.
• Assists with team metrics reporting, including the payroll error log, reporting to identify trends and recommend opportunities to increase efficiencies and address employee needs.
• Assist the Payroll Manager in any payroll system updates, patches and/or configuration testing.
• Partner with HR Operations and Benefits team, and assist with any projects and special assignments, as required.
• Maintains confidentiality and the highest degree of integrity and dependability.

Education:

• High school diploma or equivalent. (required)

Experience:

• Must have 1 year of payroll processing experience. (required)

Competencies:

• Highly knowledgeable of payroll systems and processes (required)
• Multistate payroll. (preferred)
• UKG/Kronos system experience. (preferred)
• Proficient with Microsoft Office Suite &Advanced Excel skills – knowledge of pivot tables, pivot charts, and advanced filtering functions.

Benefits, Compensation, & Workforce Diversity: Heritage offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with company match, and tuition reimbursement. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran or status as a qualified individual with a disability.

A post-offer drug screen will be required.

Current Openings for Payroll Coordinator Jobs at Heritage Environmental Services