Billing Specialist I

Exciting Opportunity to Join Our Legacy of Environmental Leadership!

Location: Headquartered in Indianapolis, with 2,000+ employees nationwide

About Us: At Heritage Environmental Services, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. With a dedicated team spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.

Why Heritage?

• Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers waste challenges. We are part of the solution. We don't generate any waste ourselves.
• Growth Opportunities: At Heritage, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
• Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, or Not at All.
• Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.

Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.

Our Ambition: Leading the Way in Hazardous Waste Management Our goal is to become the fastest-growing and most profitable hazardous waste platform, powered by industry-leading, end-to-end capabilities. We aim to be the top choice for our customers, driven by a high-performing team that thrives on solving challenges, continuous learning, and growth.

Exciting News: Heritage Environmental Services is now backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for even greater impact and growth in the future.

Billing Specialist I

The Billing Specialist I is responsible for accurate and efficient processing of transactions and invoicing for transportation and waste shipments. Interact with internal customers to ensure invoice accuracy and timeliness.

Essential Functions & Requirements:

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Calculates transactions based on inventory or other data provided.
• Performs manifest review and enters manifests into MMS system.
• Informs appropriate personnel of missing or incorrect data.
• Reviews proforma invoices in conjunction with staff at service location, finalizes proformas, issues credit and debit invoices.
• 3rd party invoice receipt, distribution to locations and processing.
• Cross-train with Billing Specialist I and Billing Manager.
• Billing to include Transaction Calculation, Pricing Review and Invoice Approval.
• Communication regarding invoice and pricing issues to appropriate people.
• Ensures that invoice pricing and billing is done completely, accurately and in a timely manner.
• Responsible for updating or creating SOP's for duties.
• Accuracy critical to revenue/cost alignment in system.
• Proper understanding of cost allocations.
• Assist in review of margins.
• Completes customer requests for weights, manifest copies, and questions regarding invoices.
• May distribute signed documents and/or manifest copies to customers and/or generators.
• Files, makes copies, operates calculator, fax, flowport, or other office equipment and answers telephone as required.
• Special projects as needed.

Education:

• High School Diploma or equivalent. (required)
• Four-year degree. (preferred)

Experience:

• Minimum of two years' experience in customer service, accounts payable or billing. (required)

Competencies:

• Detail oriented and possess accurate data entry skills.
• Ability to solve problems and provide solutions with limited direction.
• Must possess strong computer skills in Word, Excel, and Outlook.
• Must have strong interpersonal, organizational, and communications skill.
• Must be able to pass a pre-employment physical, background check, and drug screen.

Benefits, Compensation, & Workforce Diversity: Heritage offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with company match, and tuition reimbursement.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran or status as a qualified individual with a disability.

A post-offer drug screen will be required.

EEO including disability/veteran

Current Openings for Billing Specialist I Jobs at Heritage Environmental Services