Administrative Assistant I

Primary Purpose

Provides a variety of administrative, clerical and project support. Assists in the overall administration of assigned department, division or function.

• Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Greet company visitors and informing appropriate personnel of guest arrival/appointment and helping others.
• Creates, updates and maintains office administration files both hard copy and electronic.
• Performs accounting/bookkeeping duties such as coding invoices and/or Expense Reports, creating and receiving on purchase orders, printing and ordering office supplies.
• Type correspondence, reports and other documents as directed.
• Responsible for creating, updating and maintaining databases, spreadsheets and presentations.
• Locate, extract and consolidate information required in reports and correspondence.
• Responsible for coordinating meetings, calendars and travel for office activities and special projects.
• Coordinate and maintain regular maintenance of office equipment.
• May fax, scan or photocopy documents.
• May sort incoming mail, faxes and courier deliveries for distribution.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: High school diploma or equivalent required, some post secondary schooling in business or related filed preferred.

Experience: 1-3 years of related office experience in a support staff position required.

Knowledge and Abilities: General administrative office experience. Exceptional computer and typing skills (MS Office Word, Excel, PowerPoint, Access, Outlook, Internet/Intranet). Solid communication (oral and written) skills, strong telephone manner and interpersonal skills. Exceptional organization and filing skills. Proven ability to multi-task and work independently or in a team setting. Demonstrate competence in customer service, detail oriented, problem solving and completing duties in a timely, professional, confidential and respectful manner. Regular and predictable attendance is an essential function of this job.

A post offer drug screen will be required.

EEO including disability/veteran

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Current Openings for Administrative Assistant I Jobs at Heritage Environmental Services